Updated Privacy Policy – Colombo Kickerz Football Academy
Privacy Policy
1. Introduction
Welcome to [Academy Name] ("we," "our," or "us"). We are committed to protecting the
privacy of all children, parents, guardians, and other individuals who interact with our
academy. This privacy policy outlines how we collect, use, and safeguard the personal
information of children aged 5 to 18 who participate in our programs.
2. Information We Collect
We may collect the following types of personal information:
- Personal Details: Full name, date of birth, contact information (parent/guardian
phone number and email address), and address. - Medical Information: Details of allergies, medical conditions, and emergency
contacts. - Training Attendance: Records of attendance for training days (Tuesday, Thursday,
and Saturday). - Media and Image Data: Photos, videos, and other visual recordings of children
during training sessions, matches, or academy events.
3. How We Use Personal Information
We use the information collected for the following purposes:
- To provide training and other academy-related services.
- To communicate with parents/guardians about schedules, events, and emergency
matters.
- To ensure the safety, well-being, and medical support of participating children.
- To monitor attendance and improve our programs.
- Media and Image Use: We may use photos and videos of children for:
- Sharing achievements and activities on social media platforms (e.g.,
Facebook, Instagram, or our official website). - Marketing and promotional purposes, including brochures, banners, and other
advertisements. - Internal academy newsletters, event reports, or updates shared with parents.
4. Consent for Media and Image Rights
By enrolling a child in our academy, parents or legal guardians provide consent for:
- The capture and use of their child's images, videos, or recordings.
- Publication of these media materials on social media platforms, websites, and
promotional materials.
If you do not wish for your child's images to be used, please notify us in writing at the time of enrollment or contact us at any time to withdraw this consent.
5. Sharing Personal Information
We will never sell or share personal information to third parties for marketing purposes.
However, we may share personal data in the following circumstances:
- With coaches, staff, and medical professionals for training and safety purposes.
- With event organizers or governing sports bodies when required for official
competitions or matches. - When processing payments, such as sharing the child’s name with financial
institutions to verify transactions. - If legally required by law enforcement or government authorities.
6. Data Security
We are committed to keeping personal information secure. We implement appropriate
technical and organizational measures to protect against unauthorized access, loss, misuse, or alteration of personal information.
7. Data Retention
We will retain personal information for as long as the child is enrolled at the academy and for up to 2 years following their departure, unless otherwise required for legal or regulatory purposes.
8. Parental Rights
Parents and guardians have the right to:
- Access personal information we hold about their child.
- Request corrections to any inaccurate or incomplete data.
- Withdraw consent for media/image use at any time.
- Request deletion of personal information (where legally permissible).
To exercise these rights, please contact us at the details provided below.
9. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your
child's personal information, please contact us:
COLOMBO KICKERZ FOOTBALL ACADEMY[Academy Address]
No. 40, Ratnakara Place, Dehiwala, Colombo, Sri Lanka
Phone: +94777 749 559, +9477 1813 729
Email: colombokickerzfa@gmail.com
10. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify parents/guardians of any significant changes.
Effective Date: 1st January 2025